This privacy policy explains how The Sedbury Trust uses and protects any information that you provide. The Sedbury Trust is committed to ensuring that your privacy is protected. If we ask you to provide information by which you can be identified, it will only be used in accordance with this privacy statement.
The Sedbury Trust may occasionally update this policy by revising this page. You should review this page periodically to ensure you are happy with any changes. Where significant updates are made, we will notify you via our website or email.
This policy was last updated on: 20 November 2024.
What Personal Data We Collect
We may collect the following information:
– Name, job title, and organisation name
– Contact information, including email address, telephone number, and postal address Details submitted in grant forms (please avoid including full names of children or young people—use initials where necessary)
Why We Collect Data
We process personal data for the following purposes:
1. To Communicate with You: We use the information to contact you about specific services or projects or to send you information about services we believe may be of interest.
2. To Meet Legal Obligations: We retain transaction-related data to comply with legal and financial regulations.
3. To Improve Our Services: Information collected through cookies helps us analyse website traffic and enhance our offerings.
Legal Basis for Processing Data
We process personal data based on the following legal grounds:
– Consent: When you explicitly provide permission for us to contact you. Legitimate Interest: To communicate with you about services or projects related to The Sedbury Trust.
– Legal Obligation: To retain financial or transactional records as required by law.Who We Share Data With
– We do not share your personal data with any third parties. We do not sell, distribute, or lease personal information to others under any circumstances.
Where the Data Is Stored
We securely store your data in:
– Gmail, Google Contacts, and Google Drive
– Microsoft Outlook
– Password-protected spreadsheets on private computer hardware
We take appropriate technical and organisational measures to safeguard your data, including encryption, password protection, and limiting access to authorised personnel only.
How Long We Keep Data
We retain personal data:
– For Communication Purposes: As long as we believe you may be interested in our services, unless you request its removal.
– For Legal and Financial Compliance: For seven years, where the data pertains to transactions or financial records.
After these periods, we will securely delete or anonymise the data unless further retention is required by law.
Your Data Protection Rights
You have the following rights under data protection law:
1. Right to Access: Request a copy of the personal data we hold about you.
2. Right to Rectification: Ask us to correct inaccuracies or update incomplete data.
3. Right to Erasure: Request that we delete your personal data where it is no longer necessary.
4. Right to Restrict Processing: Limit the processing of your data under certain conditions.
5. Right to Object: Object to our processing of your data for legitimate interests.
6. Right to Data Portability: Request that we transfer your data to another organisation.
To exercise any of these rights, please contact us at [email protected].
If you have concerns about our handling of your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO). Visit https://ico.org.uk for more information.
Cookies on thesedburytrust.org
We use cookies to analyse website traffic and improve our services. Some cookies are essential for the functionality of our website and do not require consent. For non-essential cookies, we ask for your consent when you first visit our site.
To learn more about cookies and how to manage them, visit https://www.aboutcookies.org/.
Links to Other Websites
Our website may contain links to external sites of interest. Please note that we have no control over external websites and cannot be responsible for their privacy practices. We encourage you to read their privacy policies when visiting those sites.
How to Contact Us About Privacy
If you have questions or concerns about this policy or the way we handle your data, please contact us by email: [email protected]